Predictive Maintenance

Glossary

Predictive Maintenance

Predictive maintenance uses equipment and operations data to identify likely failures early so multifamily teams can plan repairs proactively.

Definition

Predictive maintenance is a data-driven maintenance approach that monitors the condition of property systems and equipment to identify signs of failure before a breakdown happens. Instead of waiting for an issue or servicing everything on a fixed calendar, teams use operating signals, inspections, work order history, and other data to decide when service is needed. In multifamily operations, it helps maintenance teams move from reactive repairs toward planned, proactive work.

Example

A regional maintenance team notices that several rooftop HVAC units are showing abnormal run times and repeated minor work orders. They create work orders for inspection and part replacement before peak cooling season, preventing emergency outages for residents and avoiding after-hours repairs.

Why It Matters?

Predictive maintenance matters because it can reduce surprise failures, emergency costs, downtime, and resident disruption. For operations leaders, it also supports better staffing, budgeting, vendor coordination, and capital planning by turning maintenance signals into earlier, more actionable work.

‹ Predictive Analytics

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