Invoice processing

Invoice processing is the workflow for receiving vendor invoices, capturing the invoice data, reviewing and coding charges, routing approvals, and getting approved expenses into the accounts payable system for payment and recordkeeping. In multifamily operations, it often includes property allocation, GL coding, purchase order details, tax checks, and exception review when information is missing or unclear.

A landscaping vendor emails one PDF invoice for service across three properties. The AP team captures the invoice, codes the expense to the right GL accounts, splits the cost by property, confirms totals and tax amounts, routes it for approval, and submits it to the accounting system for payment.

Invoice processing affects payment speed, vendor relationships, property-level reporting, and cash-flow control. For multifamily portfolios, inconsistent coding or missed allocation details can distort operating results and slow decisions about budgets, vendors, and property performance.