Procurement

Procurement is the process of sourcing, selecting, purchasing, and managing the goods and services a property needs. In multifamily operations, that can include maintenance supplies, appliances, repair materials, and vendor services such as plumbing, landscaping, or unit-turn work. A procurement process often includes standards for who can buy, when approvals are required, and how spending is tracked.

A regional maintenance leader sets approved suppliers for air filters, appliances, and plumbing parts, then requires supervisor approval when a site team order exceeds a set spend limit.

Procurement affects operating costs, vendor consistency, compliance, and the speed of maintenance work. A clear process helps teams get the right resources at the right time while reducing unplanned spending and supporting property performance.