Vendor addition request

A vendor addition request is a formal request to add a new service provider to a property management company's approved vendor list or vendor directory. It usually captures the vendor's business details, service category, contact information, locations served, and required compliance documents. The request may need approval before the vendor can be assigned work or treated as an approved vendor.

A maintenance supervisor needs a new elevator contractor for a community. They submit a vendor addition request with the contractor's legal business name, contact details, service area, W-9, insurance certificate, and the properties they would support, then track the request until it is approved or declined.

Vendor addition requests help operations leaders control who is allowed to work at communities, reduce compliance risk, and keep vendor records accurate. A clear request process also prevents teams from assigning work to unapproved vendors and helps central teams review approvals consistently.